Privacy Statement

Data Privacy Notice

WMDO SA, (hereinafter “WMDO"), headquartered in Rue des Jordils 40, 1025 St Sulpice, Switzerland is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Data Privacy Notice applies to the WMDO Web site and services and governs data collection and usage. By using the WMDO website, you agree to the data processing described in this Notice.

Data Controller

WMDO, is the data controller regarding all personal data processing carried out through the Website.

Data Protection Officer

If you have any questions, comments or requests regarding this Data Privacy Notice or our processing of your information, please contact our Data Protection Officer dpo@wmdo.org

Principles relating to processing of personal data

According to Article 5 of GDPR and Article 6 of the Swiss Federal Act on Data Protection of September1. 2023, any personal data (“Personal Data”) which you provide to WMDO over this website, or which is otherwise collected via the website by WMDO or via other media means such as e-mails, mailings, LinkedIn page of WMDO or its officers etc. shall be:

  1.  Processed lawfully, fairly and in a transparent manner (‘lawfulness, fairness and transparency’);
  2. Collected for a specific, explicit and legitimate purpose
  3. Adequate, relevant and limited to what is necessary in relation to the purpose for which they are processed (‘data minimization’);
  4.   Accurate and, where necessary, kept up to date; (‘accuracy’);
  5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purpose for which the Personal Data are processed; (‘storage limitation’);
  6. Processed in a manner that ensures appropriate security of the Personal Data, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organizational measures (‘integrity and confidentiality’).

 

Personal data processed

  1. WMDO collects personally identifiable information such as your name, e-mail address, birth date   home or work address or telephone number. WMDO also collects anonymous demographic information, which is not unique to you, such as your ZIP code.

    In order to contact us or become a member of WMDO learning community, you are required to provide your Personal Data, filling in some free text fields. If you decide to fill those fields and share Personal Data related to other persons, you will be considered as an independent data controller regarding that personal data and must assume all inherent legal obligations and responsibilities. This means, among other things, that you must fully indemnify WMDO against any complaints, claims or demands for compensation for damages which may arise from the processing of this personal data, brought by the third parties whose information you provide through the Website.
  2. Browsing data
    There is also information about your computer hardware and software that is automatically collected by WMDO. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by WMDO for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the WMDO Web site.
  3. Special categories of Personal Data
    Sensitive personal data are not requested information on WMDO website. However, since the text fields to contact WMDO are completely free, you could disclose (inadvertently or not) more sensitive categories of Personal Data, such as data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership. The content you upload in these fields may also (inadvertently or not) include other types of sensitive information relating to you, such as your genetic data, biometric data or data concerning your health, sex life or sexual orientation ( Sensitive Personal Data).

    WMDO asks that you do not disclose any Sensitive Personal Data on this website, unless you consider this to be strictly necessary. As it is totally optional to provide this information, if you do, this will be  considered an explicit consent to process the Sensitive  Personal Data provided by you.


    Please keep also in mind that if you disclose Personal or Sensitive Personal Data through WMDO public message boards, you relieve WMDO of any liability relating to the processing of this data, which may be collected and used by others.
  4. Job applications
    In rare occasions, WMDO may collect job applicants' contact details and personal data included in their CV, which are sent to the email-address Contact@wmdo.com or any other person at WMDO on an WMDO e-mail address or any other Company channels (ex. by post) or via WMDO’S LinkedIn account for employment purpose.

 

Purpose of processing

WMDO intends to process your Personal Data, collected through the Website, for the following purposes:

  1. Service provision:
    WMDO collects and uses your Personal Data to operate the WMDO’S website and deliver the services you have requested.
  2. Marketing:
    WMDO may also use your personal data to inform you of other products or services available from WMDO and its affiliates. WMDO may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
  3. Profiling:
    WMDO may create a profile of you as a website user, through the use of profiling cookies and by collecting and analysing information on the preferences you select and choices you make in the website, as well as your general activities on the website. This profile will be used to give you information about other services which WMDO believes you may be interested in and to give you information which may be relevant to you (for more details please see the paragraph “Use of cookies”). Moreover, WMDO keeps track of the Web sites and pages our customers visit within WMDO, in order to determine what WMDO’S services are the most popular. This data is used to deliver customized content and advertising within WMDO to customers whose behaviour indicates that they are interested in a particular subject area.
  4. Human resources selection and job recruitment:
    WMDO will process job applicants’ Personal Data (contact details and personal information included in the curriculum vitae) only to consider applicants' candidacy for working at WMDO;
  5. Compliance:
    WMDO shall process your personal data: to maintain appropriate business records, to comply with lawful requests by public authorities and to comply with applicable laws and regulations.
  6. Preventing misuse/fraud
    Your personal data may be handled to prevent and detect any misuse of this website or any fraudulent activity carried out through the Website.

 

Data retention period

The data retention period shall be adapted according to the purpose. Personal Data may be processed for :

  • Service provision: Personal Data shall be kept by WMDO for the period deemed necessary to fulfil such purpose. Your Personal Data are processed for the provision of the Services, nevertheless, WMDO may continue to store your Personal Data for a longer period, as may be necessary to protect WMDO’S interests in relation to potential liability in the provision of the Services;
  • Marketing and Profiling: Your Personal Data shall be kept by WMDO from the moment you give your consent until the moment of its withdrawal. Once consent is withdrawn, your Personal Data shall no longer be used for this purpose, although it may still be kept by WMDO, as may be necessary to protect WMDO’s interests in relation to potential liability with regard to the processing;
  • Human resources selection and job recruitment:  Your Personal Data shall be retained by WMDO for as long as deemed necessary to fulfil the purpose;
  • Compliance: Your Personal data shall be kept by WMDO for the period required by applicable legal obligation or by applicable law;
  • Preventing Misuse/Fraud will be kept by WMDO for as long as deemed strictly necessary to fulfil these purposes.

 

Sharing of your Personal Data

The persons or entities with whom your Personal Data may be shared (“Recipients”) are listed below:

  • Persons authorised by WMDO to process Personal Data required to carry out activities related to the provision of the services, who are under the same obligation of confidentiality as WMDO or are subject to a legal obligation of confidentiality;
  • Entities engaged to provide the services (e.g., hosting providers or e-mail platform providers) and who are under the same obligation of confidentiality as WMDO;
  • Persons, companies or professional firms providing WMDO with advice and consultancy regarding accounting, administrative, legal, tax, financial and debt collection matters related to the provision of the services and who are under the same obligation of confidentiality as WMDO;
  • Public entities, bodies, or authorities to whom your Personal Data may be disclosed, in accordance with applicable laws or binding orders of those entities, bodies or authorities.

WMDO’s websites may disclose your Personal Data without notice, only if required to do so by law or in good faith when such action is necessary to:

  • Protect and defend the rights or property of WMDO;
  • Act under exigent circumstances to protect the personal safety of users of WMDO, or the public.

 

Transfer of personal data

The Personal Data collected by us may be transferred for processing purposes to any third party to whom WMDO subcontracts all or part of the processing. This may for instance include e-marketing service providers, hosting providers and any other relevant roles.  Such sub- contractor shall be subject to the same obligations as WMDO regarding processing of your Personal Data. Note that your Personal Data will never be sold to a third party.

 In the event of transfer of Personal Data to a country outside the European Economic Area and/or Switzerland WMDO shall ensure an adequate level of protection of such Personal Data transfer, by  means of adequacy decisions or standard contractual clauses as adopted by the European Commission, or shall ensure that  other safeguards or conditions are considered adequate to the transfer at hand.

 

Data subjects’ rights

With regard to the processing of your personal data, WMDO acknowledges the following rights to you:

  • the right of access to know what Personal Data has been collected and how it has been processed;
  •  the right to rectification to obtain changes to inaccurate   Personal data collected;
  • The right to erasure of your Personal Data under certain conditions;
  •   the right to restriction of processing;
  • the right to object to processing;
  • the right to data portability;
  • the right to withdraw the consent to data processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
  • the right to lodge a complaint with the corresponding Supervisory of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR and /or the Swiss Federal data Protection ACT

You can always exercise your rights described above by sending a written request to WMDO at the following address:dpo@wmdo.com

 

Data security

WMDO takes precautionary measures to safeguard your Personal Data against loss, theft and misuse and unauthorized access, disclosure, alteration, and destruction through the use of appropriate administrative, physical and technical security measures.

Use of Cookies

WMDO’s Web site use "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize WMDO pages, or register with WMDO’s site or services, a cookie helps WMDO to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same WMDO Web site, the information you previously provided can be retrieved, so you can easily use the WMDO features that you customized.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the WMDO services or Web sites you visit.

Consent to personal data processing

Sending your CV from the "Career" page or completing the "Contacts" page of WMDO website constitutes a free initiative of the applicant, therefore it is intended as an explicit consent to personal data processing.

Changes to this Statement

WMDO will occasionally update this Data Privacy Notice to reflect changes in applicable regulations. WMDO encourages you to periodically review this Statement to be informed of how WMDO is protecting your information.

Last update: 01 April 2024